What was once a simple way to record the hours' employees work has become much more than that. Staff rosters assign tasks, detail hours of operation, and they can be a productive business tool. Staff rosters have evolved beyond a single-use tool. So has how we create those rosters. Rostering software automates the process. It makes it easier to create and maintain efficient schedules. Rostering software increases productivity and puts the power of an organised workforce in the management's hands.
Some businesses rely on duty rosters. This is for managers to ensure they have a good balance of employees on shift to do the right jobs at the right time. Flexible rosters are used in many industries to schedule employees to work shifts that relate solely to the businesses needs.
Staggered rosters are ideal for businesses that have customer fluctuations. A restaurant manager may use a combination of duty and staggered rosters to cover business needs.
What Makes A Good Roster?
- Allocation of Responsibilities
Start by working out the necessary tasks and responsibilities. You can do this part and allocate shifts without assigning names. Once you build the foundation, you can cost it based on wage rates. You can add names at this point. This method is known as role rostering, and it puts the needs of the business first.
- Equity
A strong roster gives all employees a share of the best shifts. Some shifts are easier than others. Some days or shifts garner more trips for service workers. And it's fair that everyone gets a shot at those shifts. It helps maintain morale and lets everyone know burdens and rewards are shared.
- Strong Employees
The person who writes the roster may schedule strong teams for when they are on shift. It's better to balance your team and ensure every shift has strong performers. The busiest shifts do need more strong performers, and everyone should work some weekends, nights, or backshifts.
- Flexibility
Rostering software takes this point to the next level. Rostering software allows you to manage paid time off requests easily. The needs of the business are always the priority, but if you forget requests or deny them, you will get more sick calls. You may also suffer from labour turnover issues. So, rostering software helps you manage flexibility more efficiently.
Employees need easy access to their shifts, without calling or visiting on their days off. Rostering software can email or SMS their shifts. Or, you can use a mobile app to keep everyone informed.
Rostering Software
Costing is an active part of writing a good roster. Accurate forecasts control your budget. How you write the roster can also affect costing. Write yours from the busiest day of the week so you can trim hours as needed going into the quieter times. The payroll can match the accounting week or calendar, but rosters are focused on resource allocation.
Creating a strong roster will make your business operate more efficiently. Depending on the type you purchase, you’ll get some that automatically consider leave, qualifications, and availability alongside staffing requirements. You can let your employees take control with shift bidding to improve the employee experience.
You can access it from your mobile and maximise your use of resources, time, and employees. Set the timing on your rosters, with four-weekly rosters advised to allow your employees to plan their lives. And, if there are changes? Well, that's simple too.
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