Wednesday, November 25, 2020

5 Reassuring Reasons You Need an Attendance Management Software

 

5 Reassuring Reasons You Need an Attendance Management Software

Workforce dynamics are constantly changing. Considering factors like work from home, travel, multi-cultural workforce, flexible time shifts, overtime, shifts rotation, etc. it can be quite overwhelming for employers to manage their employees effectively. 


To overcome such complication, organizations have to learn to adapt to these changes quickly. As a manager or employer, you need to consider time and attendance management software. It not only benefits the employers but is equally beneficial for the employees too. If it helps employers with improved time reading, then it guarantees employees that they are paid accurately. 


So What is Attendance Management Software?


Attendance management software is basically a type of business application designed to keep a track on the presence and absence of employees in order to accurately calculate the salary.


It provides management with various tools to help maximize productivity and minimize waste. The main features include: 


  • Tracking work hours and off days
  • Recording tasks and productivity in respective departments
  • Automating payroll process, etc. 


It removes the need to manually record the work hours of employees and make it an error-free copy. 


Benefits of Using Attendance Tracking Software


Managing employees using attendance management software can be very beneficial. Some of the reasons are listed below: 

1. Easily Defines and Manages Shifts


Flexibility is the need of the hour, and thus, it makes shift planning even more complex. Besides, if you have to use it to calculate payroll manually, it will consume a lot of time and effort. The best solution is to integrate a time and attendance management software into your system. It automates the function of creating and assigning schedules. 


The software also accommodates last-minute changes. In fact, your employees can also request shift changes. Depending on the system implemented, employees can have a self-service option to request a day off or swap shifts with coworkers. 


In short, using a time and attendance solution eliminates manual headaches and potential errors. 

2. Proves to Be Cost-Effective and Increases Profits


One core benefit of automating tasks related to employee management is that it reduces the need for performing mundane tasks. Attendance tracking manually can be time-consuming and labourious. It can also prove to be expensive in case extra salary is credited. 


By automating, it gives you time to focus on more important administrative tasks at hand. The system takes care of tracking employees hours, updating their leave schedule, and importing information into your payroll management software. In short, it monitors the real-time activity of an employee, which in turn reduces the chance of human error. 


Thus, the time and effort saved leads to increased productivity. Besides, it gives you the opportunity to optimize the use of resources, which helps improve profits. 


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3. Provides Smart Insights for Better Decision-Making


The advantage of using an automated system is that it generates accurate reports on hours worked, overtime done, or the number of absences made. You can make use of the data in making a calculated decision as there are several reports to be seen. In fact, you can generate reports at any time you want as it operates in real time. Moreover, you can either choose to analyze data of just one department or the whole of the organization. 


Depending on the software, managers can make use of graphical representatives of the reports to get a quick understanding of attendance data. The attendance management software, with its ability to provide smart insights, increases visibility and transparency within the organization. No decision is based on probability or intuition. With a centralized data hub, employers can revamp policies on leave, pay, performance, etc. and improve the way the company operates. 

4. Eliminates Time Theft and Proxies


Any organization tries its level best to utilize time to its maximum for effective results. However, employees tend to waste time when no one is keeping a close tab on their activity. And it’s not feasible for managers to closely monitor the performance of every employee.


Having attendance management software can solve this issue. When you start to use attendance tracking software, it removes the slightest possibility for the employees to do time theft. Besides, the system maintains the unique presence of each employee. Thus, the employees become alert and invest time focusing on more critical tasks at hand. 

5. Compliant With Taxation Policies


With increased flexibility and added worker benefits such as vacation and work from home, an automated system is essential for increased HR management efficiency. Plus, inaccurate records can also cost a lot of money to organizations in case of extra payment or violating labour laws. It results in expensive legal fines and lawsuits. 


An effective attendance management system comes compliant with the taxation policy of the state/country. It also ensures that there are no potential slip-ups in tax filing. Thus, it can prove to be quite useful for the organization. 

Final Words


No organizations want to miss out on the benefits of using an attendance management software. There are both paid and free version available. Small businesses can benefit from open source attendance software as well. 


To conclude, you will find hundreds of models available on the market. So make sure to always pick the one that suits your business need. 


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